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School ERP

School ERP and school management software for Kenyan schools

Run admissions, student records, fees, examinations, payroll and parent communication on one system. Built for the way Kenyan schools actually work — term fee structures, mobile money payments, KCSE-style grading and parent SMS. Already live at Sacred Heart School.

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What you receive

Student and class management — admissions, streams, transfers, alumni and full student history
Fee management — term fee structures, invoices, balances, receipts and statements per student
Payment reconciliation against bank and mobile money records so balances are always accurate
Examinations — mark entry, grading, subject analysis, report cards and progress tracking
Parent SMS for fee balances, results and announcements, straight from the student records
Staff, HR and payroll records with role-based access for head teacher, bursar and teachers
Stores, inventory and asset registers for the school's day-to-day supplies
Dashboards for management: collections, arrears, enrolment and performance at a glance
Data migration from your existing registers and spreadsheets, verified with your bursar
Staff training, documentation and ongoing technical support

How the work runs

  1. Step 01

    Requirements

    We sit with the head teacher and bursar to map how your school handles admissions, fees, exams and reporting today.

  2. Step 02

    Configuration

    We set up your fee structures, classes, subjects, grading scales and user roles to match your school, not a generic template.

  3. Step 03

    Data migration & training

    Existing students, balances and staff records are imported and reconciled, then your team is trained on the live system.

  4. Step 04

    Go live & support

    You start the term on the system, with support on hand for corrections, new reports and additional modules.

Who we build for

We work with schools and training institutions across Kenya, on site in Nairobi and remotely elsewhere.

  • Primary schools
  • Secondary schools
  • Junior schools
  • Day and boarding
  • Private academies
  • Church-sponsored schools
  • Colleges and training institutes
  • School groups with multiple campuses

Frequently asked questions

What is a school ERP system?
A school ERP (Enterprise Resource Planning) system is one platform that runs the whole school: admissions, student records, fee billing and payments, examinations and report cards, staff and payroll, stores, and parent communication. Instead of separate spreadsheets and books, everything sits in one database with role-based access for the head teacher, bursar, teachers and parents.
How much does a school management system cost in Kenya?
Cost depends on the number of modules, the number of students, and whether you need SMS, M-Pesa reconciliation or a parent portal. We quote a fixed price per school after a short requirements call, covering setup, data migration, training and the first year of support. Send us your school size and the modules you need and we will send a written quotation.
Can parents pay school fees through the system?
Yes. Fee structures, invoices, balances and receipts are handled inside the system, and payments can be reconciled against bank or mobile money records so the bursar sees an accurate balance per student at any time.
Do you send SMS to parents?
Yes. The system can send fee balance reminders, exam results, and school announcements to parent phone numbers directly from the student records, so no one has to retype contact lists.
Can you move our existing student and fee data into the system?
Yes. We import your existing student registers, fee structures and outstanding balances from Excel or your current system, verify the totals with your bursar, and only go live once the figures reconcile.
Is the system used by a real school already?
Yes. Sacred Heart School runs on the TerraVisuals school ERP in production, covering student management, fees, examinations and parent SMS.

Book a school ERP demo

Tell us your school size and the modules you need — we respond with a walkthrough and a fixed quotation.

Get a quotation